Privacy Policy

1. Who we are

The Thai-Russian Chamber of Commerce operates this website as a public information and communication platform for the TRCC community, prospective members, business visitors, event participants, and institutional partners.

The website provides information about TRCC, its activities, membership, events, news, reports, resources, and public contact channels.

2. Information we may collect

Depending on how you use the website, we may collect information that you choose to submit through website forms or public interaction channels.

This may include:

We do not ask users to submit information that is not required for the relevant website function.

• name and contact details;
• company or organization name;
• job title or role;
• membership application information;
• event registration details;
• inquiry or contact form messages;
• uploaded documents or supporting files where a form requires them;
• payment confirmation files or proof of payment where applicable;
• communication preferences;
• technical information normally processed by the website server, such as request logs.

3. Membership applications

When a user submits a membership application, the information is used for operator review and membership-related processing.

Membership application data may include company details, representative information, business classification, supporting documents, and other information required to evaluate or process the application.

Submitting a membership application does not automatically create a public member profile. Public member visibility, where applicable, is handled separately through the Chamber's review and publication process.

4. Event registration

When a user registers for an event, the submitted information may be used to manage attendance, communicate event details, verify registration status, and support event operations.

If an event requires payment confirmation or supporting documents, uploaded files are used only for the relevant registration and operator review process.

Event registration data is not intended to be published publicly unless a separate consent or publication process applies.

5. Contact and inquiry forms

When a user contacts TRCC through the website, the information submitted may be used to review the inquiry, respond to the sender, route the message internally, and maintain appropriate records of communication.

Users should avoid submitting unnecessary sensitive information through general contact forms.

6. Uploaded files and supporting documents

Some forms may allow or require users to upload files, such as supporting documents, membership application materials, or payment confirmation files.

Uploaded files are used for the purpose for which they were submitted and are reviewed by authorized operators or relevant TRCC representatives.

Uploaded files are not intended for public display unless the website clearly states otherwise or a separate publication process applies.

7. How we use information

Information submitted through the website may be used to:

We use information only in ways connected with the purpose for which it was submitted or with the normal operation of the TRCC website.

• operate and maintain the website;
• process membership applications;
• manage event registration and attendance;
• respond to inquiries;
• communicate with members, applicants, registrants, or partners;
• support TRCC administrative review;
• maintain records related to website submissions;
• improve public information and website services;
• protect the website from misuse or technical abuse.

8. Public member and organization information

Some information about member companies, representatives, speakers, leadership, events, reports, or organizations may be published on the website when it is intended for public presentation and has passed the relevant review or publication process.

Private application data, internal notes, unpublished records, operator comments, supporting documents, and payment confirmation files are not intended for public display.

9. Sharing of information

Information submitted through the website may be reviewed by authorized TRCC operators, administrators, or relevant representatives who need access for the related purpose.

We do not publish private submission data as public website content unless a specific public publication process applies.

We may share information when necessary to:

We do not sell user data.

• process a membership application;
• manage an event registration;
• respond to a user inquiry;
• support internal TRCC administration;
• comply with applicable obligations or legitimate operational needs.

10. Cookies, analytics, and technical data

The website may use basic technical functions required for normal website operation, such as session handling, security checks, form processing, and server logs.

If analytics, tracking tools, or third-party embedded services are added to the website, this Privacy Policy should be reviewed and updated by the operator.

At the time of publication, no analytics or tracking claim should be made unless confirmed by the project configuration.

11. Data retention

Information submitted through the website may be retained for as long as reasonably needed for the purpose for which it was submitted, for administrative review, record keeping, event operations, membership processing, or website security.

Retention periods may vary depending on the type of submission and the operational needs of TRCC.

Operators may remove or update records according to internal review processes and applicable requirements.

12. Data protection and access

TRCC aims to handle submitted information responsibly and to limit access to information that is not intended for public display.

However, no website or online transmission can be guaranteed to be completely secure. Users should avoid submitting unnecessary confidential or sensitive information unless it is required for a specific form or process.

13. Links to other websites

The TRCC website may contain links to external websites, partner websites, event pages, payment channels, social platforms, or third-party services.

TRCC is not responsible for the privacy practices or content of external websites. Users should review the privacy policies of those websites separately.

14. Children's privacy

The TRCC website is intended for business, institutional, membership, and event-related use. It is not designed for children as a primary audience.

Users should not submit personal information on behalf of minors unless this is necessary for a specific approved purpose and handled by an authorized person.

15. Updates to this Privacy Policy

TRCC may update this Privacy Policy from time to time to reflect changes in website functionality, forms, services, or operational practices.

The latest version should be published on this page with an updated "Last updated" date when the operator confirms one.

16. Contact

For questions about this Privacy Policy or information submitted through the website, please contact TRCC through the public contact details provided on the website.